Updating your boardroom AV equipment can eliminate employee frustration, help you to more quickly display engaging presentations, and communicate effectively with those present in the boardroom and other rooms across your office campus. Here are 6 signs that it’s time for an AV upgrade.
1. Displays Don’t Work
If your display takes forever to start showing a picture, requires a few knocks to get started, or needs to be plugged in and out a couple of times to get it going, then something is certainly wrong with it and an upgrade is in need. A flickering display or difficulty with sizing the source video to the display or screen are also clues that it’s time to update your AV system. With prices coming down on 4K displays, you can get a much larger flat screen and the image will appear just as nice on the bigger screen as what you had with a smaller screen using 1080P.
2. Multiple Media Types and Locations
Multimedia, including video, is increasingly being used in modern corporate meetings. Presenters may need to pull up information from multiple sources and multiple locations, such as DVDs, Blu-Rays, laptops, the Internet or the company Intranet. They may also need to pass the presenter baton to someone who is sitting in another office in the same building, the same campus, or in another location entirely. Depending on the distance between users, they may be running video/audio/data over CATx/HDBaseT, fiber optic, or Ethernet/IP cabling. The routing and switching is likely to be done using a matrix switch from a centralized distribution point, such as a control room. New solutions like Opticomm-EMCORE’s Genesis XD matrix switch offers plug-and-play operation, touchscreen control and is future-proof since it can handle up to 8K video.
3. Things Keep Breaking
Sometimes it costs more to repair things than it does to replace old AV equipment. Not only can it be more cost-effective, it will prepare you for the 4K/UHD video revolution.
4. Wires, Wires Everywhere
If there are wires running everywhere and it’s hard to set things up for your meeting, not knowing what goes where, then you need to rethink your strategy. Not only are exposed wiring visually unappealing, it can be a hazard and can expose them to damage. There are many options now to limit the number of wires in the room, such as the new Power over Ethernet (POE) and Power over HDBaseT (POH) standards, which eliminates the need for a separate charger for certain equipment that the manufacturer incorporates the technology into.
5. Video Conferencing
While for many companies using web-based meeting tools, such as Webex, GoToMeeting or Join.me, only sharing screens and speaking over the phone can be adequate. If your boardroom AV facilities allow people to visually see one another it can improve communications and retention of material. People naturally take cues from looking at others’ body language, to know if they are on track with the meeting, confused or zoned out.
6. Barely Audible
You may have the best displays, but if you are inaudible and have to yell or talk over background noise, it won’t be a great experience for you or them. A good audio system with hidden ceiling speakers and amplifiers will help. And if you need to “break” the audio out of a digital video/audio stream to edit it before your presentation, the Genesis XD matrix switch allows you to do that as well.
Are you are experiencing any of these issues or some other problem? We’ve love to hear about it in the comments. We also offer free design consultations and can put you in touch with one of our experienced audio visual integrators to install everything.